Privacy Policy

1. About daytrax!

daytrax! is a travel and tax-residency tracking service designed for mobile professionals, travelers, businesses, accountants, tax professionals, and advisors. The Services allow users to record travel information, calculate and monitor days across jurisdictions, review residency-related status and thresholds, receive alerts, collaborate with advisors, and generate reports.

2. Information We Collect

2.1 Account and Contact Information

When you create or use an account, we may collect information such as:

• Name or display name
• Email address
• Account credentials and authentication information
• Information needed to maintain your account and provide support

2.2 Travel and Trip Information

daytrax! is designed to let users maintain records of their travel and presence across jurisdictions. Depending on the features you use, this may include:

• Trip start and end dates
• Destination, state, country, or other jurisdiction
• Travel or trip purpose
• Days spent in a jurisdiction
• Information you voluntarily enter to support tax-residency or compliance tracking
• Corrections, edits, notes, and historical trip records

2.3 Tax and Compliance Information

You may choose to provide information used to calculate or document tax-residency and travel compliance, including jurisdiction-specific information, income or allocation information, and other information that you enter into the Services.

Please do not provide information that is not necessary for your use of the Services. You are responsible for ensuring that information you enter is accurate and that you have the right to provide information relating to other individuals.

2.4 Advisor and Client Information

If you use daytrax! through an accountant, CPA, tax professional, advisor, or business, we may process information necessary to support invitations, client relationships, dashboards, read-only access, reporting, and collaboration.

2.5 Information You Provide in Reports and Exports

The Services may allow you to generate or export reports, including CSV files, containing information you have entered into daytrax!. You are responsible for protecting exported files after they leave our Services.

2.6 Device and Technical Information

When you use the mobile application or website, we may receive limited technical information necessary to operate, secure, troubleshoot, and improve the Services. This may include device type, operating system, application version, IP address, browser information, log information, and similar technical data.

2.7 Location Information

daytrax! is designed to support privacy-conscious travel tracking and does not require continuous GPS tracking to manually record trips. Users can enter travel dates and destinations themselves.

If a future version of the Services requests device location permission for an optional feature, we will request the applicable permission and explain the purpose of that feature. Location information will only be processed in accordance with the permission and settings provided by the user.

3. How We Use Information

We may use information we collect to:

• Create and manage user accounts
• Record and organize travel information
• Calculate days across jurisdictions
• Display residency-related status and threshold information
• Provide alerts and reminders
• Enable advisor and client collaboration
• Generate reports and compliance documentation
• Provide customer support
• Maintain, secure, troubleshoot, and improve the Services
• Detect, prevent, and investigate fraud, abuse, security incidents, or unauthorized access
• Comply with applicable laws and legal obligations

4. How We Share Information

We do not sell your personal information. We may share or disclose information only as reasonably necessary to operate the Services or as described below.

4.1 Sharing at Your Direction

If you connect your account with an accountant, CPA, tax professional, advisor, employer, or business, information you authorize may be made available to that party through the applicable daytrax! features.

4.2 Service Providers

We may use trusted third-party service providers for functions such as hosting, authentication, infrastructure, email delivery, analytics, security, customer support, and other technical services. These providers may process information only as necessary to provide services to us and subject to appropriate contractual or security safeguards.

4.3 Legal and Safety Requirements

We may disclose information when reasonably necessary to comply with applicable law, legal process, court orders, governmental requests, enforce our terms, protect the rights or safety of users or others, or investigate suspected fraud or security issues.

4.4 Business Transfers

If daytrax! or substantially all of its assets are involved in a merger, acquisition, financing, reorganization, sale, or similar transaction, information may be transferred as part of that transaction, subject to applicable law.

5. Data Security

We use reasonable technical and organizational measures designed to protect information against unauthorized access, alteration, disclosure, or destruction. These measures may include access controls, secure authentication, encryption in transit, and other safeguards appropriate to the Services.

No method of transmission or electronic storage is completely secure. Therefore, while we work to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain information for as long as reasonably necessary to provide the Services, maintain your account, comply with legal obligations, resolve disputes, enforce agreements, and maintain legitimate business records.

When information is no longer required, we may delete it, anonymize it, or securely dispose of it in accordance with our retention practices and applicable law.

7. Account and Data Deletion

You may request deletion of your daytrax! account and associated personal information by contacting us at daytraxapp@gmail.com.

Certain information may need to be retained where required by law, necessary to resolve disputes, prevent fraud or abuse, or maintain legitimate business records. Where retention is required, we will retain only the information and for the period required by applicable law or legitimate purpose.

8. Your Privacy Rights

Depending on your location and applicable law, you may have rights relating to your personal information, including:

• Accessing personal information we hold about you
• Requesting correction of inaccurate or incomplete information
• Requesting deletion of personal information
• Requesting restriction of certain processing
• Objecting to certain processing
• Requesting a copy of certain information in a portable format
• Withdrawing consent where processing is based on consent

To exercise applicable rights, contact us at daytraxapp@gmail.com. We may need to verify your identity before completing certain requests.

9. Children's Privacy

The Services are intended for adults and business users and are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us so that we can take appropriate steps to delete it.

10. Notifications and Emails

daytrax! may send service-related emails and notifications, including reminders, account messages, threshold alerts, and other communications related to the Services. You may be able to manage optional notifications through your device or account settings.

11. Cookies and Similar Technologies

Our website and web-based Services may use cookies, local storage, pixels, or similar technologies where necessary for authentication, security, preferences, analytics, and functionality. You can control certain cookies through your browser settings, although disabling some technologies may affect the functionality of the Services.

12. Third-Party Links and Services

The Services may contain links to third-party websites or integrate with third-party services. We are not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party service before providing information to it.

13. International Data Processing

Depending on where you live and where our service providers operate, your information may be processed or stored in countries other than your country of residence. Where required by applicable law, we use appropriate safeguards for international transfers.

14. Tax and Compliance Disclaimer

daytrax! provides software for tracking travel information, counting days, organizing records, and supporting tax-residency and compliance workflows. The information and calculations provided by the Services are not a substitute for legal, tax, accounting, or professional advice.

Residency rules and tax requirements can vary by jurisdiction and may change over time. You should consult a qualified tax professional or other appropriate advisor regarding your individual circumstances.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our Services, business practices, technology, or applicable law. When we make material changes, we may provide notice through the Services or by other appropriate means. The "Last Updated" date at the top of this page indicates when this policy was most recently revised.

16. Contact Us

If you have questions, concerns, requests, or complaints regarding this Privacy Policy or the privacy practices of daytrax!, please contact:

daytrax!
Email: daytraxapp@gmail.com
Website: https://m.daytrax.co